Tennis Espoo juniors
COACHING TERMS 11.8.2025 – 31.5.2026, TENNIS, ESPOO, JUNIOR COACHING
BY PARTICIPATING IN A SMASH RY. COACHING CLASS, THE PLAYER/PLAYER'S GUARDIAN ACCEPTS AND COMMITS TO COMPLY WITH THE FOLLOWING COACHING TERMS
PRACTICE TIMES AND HOW TO INQUIRE ABOUT THEM
Each registered player is obliged to check their practice group and time on TennisClub , where the preliminary groups will be posted no later than Sunday 10 August 2025. Players will be sent an email when the group times are available on TennisClub . Players who did not make it to the first stage will be notified separately by email.
TRAINING SEASON
Smash -Espoo coaching classes will be held at Olarin Tennishalli ( Olarinniityntie 8, 02210 Espoo). The coaching season is Mon 11.8.2025 - Sun 31.5.2026 .
By registering for Smash's junior coaching, the player commits to participating in the entire 2025-2026 indoor season , with classes continuing in the same groups during the spring season without separate notice. Groups can be changed whenever necessary (the coach decides on the group according to the player's level), but no one will be transferred to a new group without consultation and notification.
TRAINING PLACE = TRAINING SESSION
Each weekly training session of a player means the same number of coaching slots. For example, if a player has one training session per week, he has one coaching slot. Similarly, someone who trains three times a week has three coaching slots, etc.
In coaching children aged 5–12, the minimum number of practices for those other than those under school age is two practices per week, and players must commit to the entire season and the given number of practices.
TEAM DISCONTINUATION MID-SEASON
Smash ry reserves the right to disband a coaching group. Players will be notified of any possible disbandment of the group no later than 21 days before the group's last coaching session.
HOLIDAY EXERCISES
Coaching classes will be held normally on all public holidays except for the Christmas break (23.12.2025-1.1.2026), Easter (3.4.-6.4.2026) and May Day on 1.5.2026.
There will also be a ski holiday break in training from February 14, 2026 to February 20, 2026.
Coaching is normally organized during the school autumn holidays, on Independence Day on December 6th, Epiphany on January 6th, and on Ascension Thursday on May 29th.
Smash ry reserves the right to make group changes during holidays.
GROUP PRICE LIST
The maximum group size is defined in advance, and the group price list follows the price for the group size in question. A text is set in the group information in TennisClub , indicating the group size if it is 6 people. The set group size can be changed each billing period by notification from Smash ry. In this case, the group price will also change according to the new group size price list from the beginning of the billing period.
INVOICING
The basis for billing is the place in the assigned coaching group and the group's activities from the time the player joins - not individual participation times. Autumn coaching hours are billed in two installments and spring hours are billed in two installments. Invoices will be sent to the email address provided on the registration form (for information and billing purposes). The billing email must be the guardian's email. Participation in coaching requires payment of previous coaching fees.
Billing always takes place at the end of the period.
The season fee consists of four billing periods ( Note ! See also the section "Cancellation from coaching during the season"):
1st period: 11.8.2025 - 14.10.2025
2nd period: 15.10.2025 - 22.12.2025
3rd period: 2.1.2026 - 15.3.2026
4th period: 16.3.2026 – 31.5.2026
TEST SESSIONS AND THEIR BILLING
When a new player comes to a group for an agreed level test, the test is free of charge if it is determined that the group is not suitable for the player and there are no other suitable group places available. This also means that the player may not necessarily be allowed to continue the entire hour of training (however, most of the training is based on pair training and the training is paid for by those already in the group). If the player's level allows him to be in the entire hour of training and the group place in question or some other group place in coaching after the level test is agreed as a regular place for the player, then the first time, i.e. the test session, is also charged.
SIBLINGS DISCOUNT
If more than one junior from the same family participates in Smash ry's seasonal training, the family is entitled to a sibling discount.
In families eligible for the sibling discount, the highest paying student pays the full coaching fee, the following siblings receive -10% of the coaching fees .
The sibling discount is not valid for internal competitions or home gym camps.
MEMBERSHIP
Participation in the training requires membership in Smash ry. Participants will be added as members of Smash ry if they are not already members. Participants in the training do not need to apply for membership separately.
New junior trainees pay half of the 2025 membership fee, €12.50 (€25 for the whole year) in connection with the first training fee in the autumn and agree to comply with Smash ry's coaching and invoicing terms. The 2025 membership fee will be invoiced according to the club's normal practice and part of it will not be refunded, even if the trainee terminates the coaching during 2025.
Membership is continuous until it is terminated in writing either in connection with the termination of coaching using the coaching termination form , by email to smash-espoo@smash.fi or by post to the Smash office at Smash ry, Varikkotie 4, 00900 Helsinki. The resigning member is obliged to pay their membership fee for the relevant year. Termination of coaching does not automatically terminate the club membership, but when terminating coaching, you can also notify us if you do not wish to continue membership in the following year. Membership is valid until the end of the calendar year after termination.
CHANGE OF PLAYER CONTACT INFORMATION
The player's guardian is obliged to maintain their name and contact information. Changes to contact information are primarily made by logging in to the TennisClub system's "My Information" tab. You can also notify us of changes to your contact information by sending an email to smash-espoo@smash.fi
ILLNESS, INJURY AND ABSENCE FROM TRAINING AND COMPENSATION SYSTEM
A continuous absence lasting at least 4 weeks must be reported and a medical certificate must be sent to the junior coaching coaches in charge at smash-espoo@smash.fi. Such an absence from coaching lasting at least 4 weeks will be taken into account in the billing against a medical certificate, with a deductible period of two weeks from the date of notification. Two deductible periods will be marked as absences for the player, for which the player can try to find compensation hours. Individual absences will not be taken into account in the billing.
If the absence lasts longer than 4 weeks:
- The player must pay the coaching fee normally from 4 weeks onwards if he wants to keep his place. - At the beginning of the absence, the player can also withdraw from coaching completely if he wishes after sending a medical certificate (in which case the place can be offered to others), in which case he only pays the deductible for two weeks. Once the player is fit to play, he can try to return to the coaching groups through the waiting list maintained by the junior coaching coaches.
Junior tennis coaching uses a compensation system, which is part of the TennisClub system. For more information about the compensation system and how it works, see the Compensation system page . A maximum of 5 training sessions can be stored in the autumn period and a maximum of 6 training sessions in the spring period. A maximum of 2 absences can be stored in the June groups. Absences must be entered into the compensation system in advance, at least 12 hours before the training session.
Accumulated compensation hour balances can be used over a period in the following ways: Hours from the fall period 2025 can be used in the spring period 2026. Compensation hour balances will reset before the start of the 2026-2027 period .
Smash ry is not obligated to compensate for unused coaching hours, and they will not be compensated financially.
Note ! The compensation system is an additional service and does not guarantee compensation for all absences.
Link to the compensation system: https://tennisclub.fi/pelaaja/site/login
WITHDRAWAL FROM COACHING IN THE MIDDLE OF THE SEASON
The player must commit to the training sessions received and individual training sessions cannot be cancelled. If the player wishes to discontinue coaching, the cancellation of coaching during the season must be made in writing by filling out the electronic cancellation form .
Canceling your coaching does not automatically cancel your membership in Smash ry, but you can also use the form to indicate when canceling your coaching if you do not want to continue your membership the following year.
Billing periods and last days of notice per billing period:
1st period: 11.8.2025 - 14.10.2025 (last withdrawal date from 1st period is 31.7.2025)
2nd period: 15.10.2025 - 22.12.2025 (termination from the 2nd period must be made no later than 14.9.2025)
3rd period: 2.1.2026 - 15.3.2026 (termination from the 3rd period must be made no later than 30.11.2025)
4th period: 16.3.2026 – 31.5.2026 (termination from the 4th period must be made no later than 15.2.2026)
The notice period for mini tennis is 28 days. The notice period begins from the moment the notice form has been filled out and registered in the system.
PHOTOGRAPHY
If a player or guardian does not want photos of him or her child to be used on Smash's website or in Smash's publications, he or she must notify Smash ry at smash-espoo@smash.fi or mark the position "NO" in the photography permission section of TennisClub's own information .
ELECTRONIC NEWSLETTERS AND INFORMATION
The email address of the person registering for coaching or their guardian will be added to the Smash ry electronic newsletter and announcement distribution list, unless the player or guardian specifically declines it. Electronic newsletters and announcements are, in addition to the website, an important information channel for Smash ry coaching, so it is important to provide an email address that is read regularly.
HEALTH AND INSURANCE
Each player is obliged to inform the coach about their own health condition if it may affect the player's ability to perform all exercises to their full potential. Each player must obtain any insurance they may need: Smash ry has not insured the players participating in the exercises.
NOTE ABOUT SPECIAL NEEDS
In group coaching, we cannot take into account any special needs of an individual player that would require separate assistance/assistant.
BEHAVIOR
Players must treat other players in their group and the coach with respect. Swearing, throwing the stick and other inappropriate behavior are prohibited. If a player's actions cause damage to the court surface or other property or movables, he is liable to compensate for the damage he has caused.
The club has the right to refuse a coach to participate in coaching if disruptive behavior occurs regularly despite intervention. For the first disruptive behavior, the player will receive a warning, for the second a written warning, and then participation in coaching will be refused for the rest of the current season. If an individual player's actions are particularly serious, the club has the right to terminate the coaching contract immediately for a fixed period or until further notice. Coaching fees will not be refunded for the period in question.
INTERRUPTION OF OPERATION
If we have to suddenly interrupt a group coaching session due to a reason beyond our control (e.g. a power outage on the premises), the coaching session will not be compensated financially. The interrupted session will be compensated by arranging replacement exercises at a separately announced time.
COACH'S ABSENCE
The group is primarily coached by the coach assigned to it. In the absence of the coach, another Smash ry coach will replace him/her.
LANGUAGE OF INSTRUCTION
The language of instruction for the coaching is Finnish. If the coaching language in the group is English, this will be stated separately.
CHANGES TO TRAINING CONDITIONS
Smash ry reserves the right to change the coaching conditions even during the season. In such cases, changes will be announced on the website and, if necessary, in a joint announcement to all players.